Custom Software Development Company in Gurgaon
Stop running your business on scattered Excel sheets and WhatsApp groups. We build software around the way your team actually works – billing, stock, staff, customers and reports in one secure system you own.
- Built around your process, not the other way round
- Works on computer, tablet and phone
- GST, UPI, WhatsApp & e-mail integrations
- Delivered in phases – start using it in weeks
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Real software, running real businesses
Two products designed, built and maintained by our team: TransBiz ERP for transport businesses and Digital Hanshu CRM for sales & billing. Tap any screen to enlarge.
Software we build for growing businesses
ERP software
Purchase, sales, stock, production, accounts and HR connected in one place, with role-based access for every department.
Billing & GST invoicing
GST-ready invoices, quotations, payment tracking, UPI QR codes, reminders and reports for your CA.
Inventory & warehouse
Real-time stock across branches, barcode support, low-stock alerts, purchase orders and supplier ledgers.
School & coaching management
Admissions, fees, attendance, timetables, exams, report cards and a parent app with notices.
Hospital & clinic software
Appointments, OPD/IPD, patient records, billing, pharmacy stock and SMS/WhatsApp reminders.
Transport & logistics
Bookings, vehicle and driver tracking, LR/bilty, trip expenses and customer status updates.
Client & vendor portals
Secure logins where your customers or partners place orders, download invoices and track work.
Automation & integrations
Connect your website, WhatsApp, payment gateway, Tally/Excel and Google Sheets to remove manual work.
Dashboards & reports
Owner dashboards with sales, collections, pending payments and team performance – live, on your phone.
Software that fits you – not a compromise
Ready-made software forces you to change how you work and charges per user, forever. Custom software follows your process and grows with you.
- Your workflow, your fields – screens and reports match exactly what your team needs.
- No per-user licence fees – add staff and branches without monthly charges piling up.
- You own the code and data – hosted in your own account, exportable anytime.
- Secure by design – role-based access, activity logs, encrypted passwords and daily backups.
- Starts small, grows with you – launch the most important module first, add more later.
A clear, low-risk process
Requirement study
We sit with your team, map the current process and list must-have vs nice-to-have features.
Prototype & quote
Clickable screens and a phase-wise, fixed quote, so you know exactly what you are getting.
Build in sprints
Working modules every 1–2 weeks on a test link. Your feedback goes into the next sprint.
Go live & support
Data migration, staff training, go-live support and an annual maintenance plan if you want one.
Built with reliable, modern tools
Is it time for custom software? Five common signs
Most small and mid-sized businesses do not start with software. They start with a register, then Excel, then a few WhatsApp groups and perhaps an accounting package. That works – until it does not. These are the signs we hear most often from business owners in Gurugram and across India just before they decide to build their own system:
- The same data is typed two or three times. An order is noted in WhatsApp, entered in Excel and then re-entered for the GST invoice.
- Only one person knows where things are. If your accountant or store manager takes leave, work slows down.
- You cannot get a quick answer to simple questions – how much stock is in the second godown, which customers owe money, which vehicle is free tomorrow.
- Ready-made software almost fits, but your team works around it with side sheets because a key step is missing.
- Licence costs keep rising as you add users, branches or features you do not use.
If two or more of these apply, a focused piece of custom software – even a single module to start – can save hours every week.
Choosing a custom software development company in Gurgaon
Software is a long-term relationship. Your developer will learn how your business runs, and you will depend on them for changes for years. When comparing options, look beyond the quote:
Do they study your process before quoting?
A serious team will want to see your current registers, Excel files and printed formats, and talk to the people who will use the system daily. A quote given after a five-minute call is usually a guess.
Have they built and run real software?
Building a demo is easy; keeping software reliable while real staff use it every day is harder. We build and maintain our own products – TransBiz ERP (transbizerp.in) for transport and logistics businesses, and Digital Hanshu CRM for leads, quotations and GST billing – so we deal with the same day-to-day issues our clients face.
Who owns the source code and data?
Make sure the agreement says the code is yours, the database is in your hosting account and you can export your data at any time.
ERP and business software we commonly build
Billing, GST and inventory software
For traders, distributors and manufacturers, the core need is usually accurate invoicing with CGST/SGST/IGST, stock that updates automatically with every sale and purchase, and reports your CA can use directly. We often connect this with Tally or Excel exports rather than replacing your accounting setup overnight.
Transport and logistics ERP
Transporters and fleet owners need consignment notes (LR/bilty), trip sheets, driver advances, freight billing and outstanding tracking in one place. TransBiz ERP was built for exactly this, and we customise it or build fresh modules for operators with different workflows.
School and hospital management software
Schools and coaching institutes need admissions, fees, attendance and results; clinics and hospitals need appointments, patient records, billing and pharmacy stock. Because these sectors handle personal data, access control, activity logs and regular backups are part of every build, not optional extras.
Custom software cost – what affects the budget
- Number of modules – billing alone is a smaller project than billing, stock, HR and production together.
- User roles and approvals – each role (owner, manager, staff, customer) needs its own screens and permissions.
- Integrations – WhatsApp, payment gateways, GST e-invoicing portals, Tally, biometric devices or an existing website.
- Data migration – cleaning and importing years of Excel or old-software data.
- Mobile access – a responsive web app is included; a separate Android/iOS app adds scope.
Phase-wise delivery keeps the first investment manageable. Every project gets a fixed quote after a free consultation.
Software development company in India – what a good project plan includes
Whether you work with us or another team, a clear written plan protects both sides. Before development begins, you should have:
- A module and feature list marked as “phase 1” and “later”, so everyone agrees what the first release contains.
- Sample screens or a clickable prototype for the most-used pages, approved by the people who will actually use them.
- Report and print formats – invoices, challans, report cards or patient slips – matched to what you use today.
- A data migration plan covering what will be imported, from which files, and who checks it.
- Timelines and payment milestones linked to working modules, not just calendar dates.
- Support terms – the free support period, response times and what an annual maintenance plan covers.
Planning this way takes a little longer at the start, but it avoids the most common causes of software projects running late or over budget: unclear scope and late surprises.
Start small or go all-in
Three common ways clients begin. Scope is agreed in writing, and you get a fixed quote after a free consultation.
Single-module start
Fix your biggest pain point first – for example GST billing, stock or fee collection – as a standalone system.
- One core module with reports
- Owner and staff logins
- Import from your existing Excel data
- Designed to add modules later
Business ERP
Connect sales, purchase, stock, accounts and staff into one system for multi-department or multi-branch teams.
- Several connected modules
- Role-based access and approvals
- Owner dashboard on your phone
- WhatsApp, e-mail and payment integrations
Platform or product
For businesses building software their own customers or partners will use – portals, marketplaces or SaaS.
- Customer and partner portals
- Multi-company or subscription setup
- APIs for apps and third parties
- Companion mobile app if needed
Custom vs ready-made software: a quick comparison
Ready-made software is the right choice for many businesses, and we will say so if it suits you. The table below shows the typical trade-offs; our article on custom software vs ready-made goes deeper.
| Factor | Ready-made / SaaS | Custom software |
|---|---|---|
| Start-up time | Days – sign up and start | Weeks – first module, then more |
| Fit with your process | You adapt to the software | Software follows your process |
| Cost pattern | Recurring fees, often per user | One-time build plus optional maintenance |
| Changes and new features | Depend on the vendor’s roadmap | Added when you need them |
| Data ownership | Stored on the vendor’s servers | In your own hosting account |
| Best for | Standard needs, very small teams | Unique workflows, growing teams |
A middle path also works well: keep your accounting software and build a custom layer for operations, connected through exports or APIs.
Serving Gurugram, Delhi NCR & all of India
Software projects go better when we understand how work really happens on the ground. For businesses in Gurugram, Delhi, Noida, Greater Noida, Faridabad and Ghaziabad, we can visit your office, warehouse or school for the requirement study, and come back for training and go-live.
For clients in other cities – Mumbai, Pune, Bengaluru, Hyderabad, Chennai, Ahmedabad, Jaipur, Chandigarh and beyond – we run requirement workshops and sprint reviews on video calls, share a test link after every sprint and train staff through screen-sharing sessions with recorded guides. Support continues the same way after launch.
Have a look at our portfolio, including SMS Hospital and TransBiz ERP, or contact us to describe the problem you want software to solve.
Frequently asked questions
How much does custom software cost?
It depends on the number of modules, users and integrations. Because we deliver in phases, you can start with the most important module at a smaller budget. You get a fixed, written quote after a free requirement call.
How long does it take to build?
A first usable version is typically ready in 4–10 weeks. Bigger ERP projects are delivered module by module so your team can start using the software early.
Can you move our data from Excel or old software?
Yes. We import customers, products, stock and opening balances from Excel, Tally exports or your old system as part of go-live.
Where will the software be hosted?
On a secure cloud server in your own account (or on your office server if you prefer). We set up SSL, daily backups and monitoring.
Do you provide support after launch?
Yes – a free support period after go-live, then an optional annual maintenance plan for updates, new features and help for your staff.
Can the software work on mobile?
Yes. All our software is responsive and can also be installed like an app on Android and iPhone (PWA). Native mobile apps are available too.
Will I own the source code of my custom software?
Yes. Once the project is paid for, the source code is yours, and the software runs on hosting registered in your company’s name. We hand over the code, database access and admin credentials, and document the setup. You are free to continue with us for maintenance or move to another developer without losing your system or your data.
Can custom software generate GST invoices and e-way bills?
Yes. Billing modules can calculate CGST, SGST and IGST, print HSN/SAC codes, show the amount in words and produce GST-ready reports for your CA. Where your turnover requires e-invoicing or e-way bills, we can integrate with the official portals through an authorised GSP or prepare data in the required format for upload.
Is it better to customise TransBiz ERP or build a new transport ERP?
If your work follows the usual transport flow – bookings, consignment notes, trips, freight bills and outstanding – starting from TransBiz ERP is usually quicker and more economical. If you run a very different model, such as car carrier logistics or a courier network, a custom build may suit better. We will recommend one after understanding your operations.
Do you build software for businesses outside Gurgaon?
Yes. We work with clients across Delhi NCR and the rest of India. Requirement sessions, demos and training happen over video calls and screen-sharing, and test links are shared after every sprint. Clients in Gurugram and NCR can also have on-site visits for process study and go-live. Contact us to set up a first call.
How secure is custom business software?
Security is built in from the start: encrypted passwords, role-based access so staff see only what they need, activity logs of who changed what, SSL on every connection and automatic daily backups. For schools and hospitals handling personal data, we also limit data exports and restrict access to sensitive records to authorised staff only.
Tell us what slows your business down
We will suggest the simplest software that fixes it – with a clear plan and a free quote.